and their frequent answers
We’ve been talking to and supporting speakers for more than 8 years. Sometimes it might get funny, but we’re taking everything seriously and we’re committed to provide a good and stress-free experience. Nevertheless, we’re sometimes answering some questions several times and in our attempt to continuously offer you a faster answer, we’ve built the following list of questions and answers that could help:
Question: Can I expense my domestic local transportation/taxi to the airport and back, in the city of origin?
Answer: Unfortunately, this is not possible. Also, no petrol or parking costs can be expensed, if you choose to drive.
Question: The next available airport is 100km away, that is my starting point for the trip to Cluj. Can I expense the transportation to it?
Answer: Yes, in this situation it is possible to expense the domestic transport, with the regular train or buses, using 2nd class. Also please inform our booking agent about this and he can do the diligence of reserving you a seat for this segment as well. The cost for this transport is included in the regular travel budget you’ve been informed about.
Question: I would like to fly from Cluj to another destination in the world, instead going of back to the city of origin. Is this covered?
Answer: This is covered if the second flight cost is approximately the same as the return to the city of origin. In all other cases the answer is no.
Question: I would like to drive instead of taking a flight. Can I expense my petrol costs?
Answer: Yes, if you choose to drive, you can expense petrol costs by providing the bills.
Question: Can I bring my spouse with me to Cluj at the conference?
Answer: Yes, but you have to cover your spouse’s flight and the accommodation supplement from a single room to a double (€10/night), plus any extra nights. Also, the entrance to the conference is not included and cannot be expensed from the speaker’s budget.
Question: Can I extend my stay in Cluj for the upcoming weekend?
Answer: Yes, provided that you are covering your extra costs for the stay. We’re going to inform the hotel on the days which are covered and those that you’d like to take extra and extend your reservation. You’ll be presented a bill at checkout for the extend timeframe.
Question: I’d like to do a private event to a company in Cluj to monetize a bit my time there. It is alright to do so?
Answer: Please check with the organisers. Generally these arrangements can be made. In case you’d like to have a talk to another testing event, meetup or similar events in the area, regardless of the size, this is not acceptable for the organisers.
Question: When will I get my money?
Answer: After the conference ends, within the next 2-4 weeks you’ll be asked to provide an invoice for the payment. Please reply timely to this request and the transfer will be done within this timeframe.
Question: I would like to do 2 workshops at the event. What happens?
Answer: If both of your workshops fit the theme and get the approval from the organisers to get in the conference program, they will be scheduled in consecutive days so you can run them both.
Question: I didn’t use my whole travel budget with my flight and accommodation. Will I be reimbursed the difference?
Question: We are two speakers holding a talk/workshop. Are we sharing a double room or we can stay in separate single rooms?
Answer: The accommodation booked will be in a double room, as the travel budget is per session and not per person, so it is divided between the two speakers.
Question: I’m a speaker but I do not run a workshop. Can I attend one of the workshops at my choice?
Answer: For the workshops you need to register prior to the event. The audience in the workshop is limited to 30 places maximum and we won’t go beyond the agreed capacity. If you want to register, please do so in the public registration time. You will have to pay your ticket to the workshop but you benefit from a 25% discount on the public price, which will be reflected in the invoice you receive from us.
Question: I want to bring a friend to run the workshop with him/her. I applied alone but I was wondering if this is possible?
Answer: Yes, it is possible. Please keep in mind that the fees and travel budget are per session, not per speaker, so they will be split accordingly. Each of you will be rewarded 250 euros and the accommodation and transportation for both of you will be covered in the limit of the travel budget. If meanwhile we have booked your ticket, the second speaker needs to cover his transportation to the event.